To see if the Town Meeting will authorize the Select Board to form a committee to oversee financial expenditures for the BLOOM project (new Lexington High School). Additionally, for the committee to periodically report back to the Town Meeting Members Association, and/or the Select Board, School Committee, and financial committees on the fiscal progress of the project, or to act in any other manner in relation thereto.

(Inserted by Gauri Govil and 9 or more registered voters)

MOTION: That the Select Board, in collaboration with the School Building Committee (SBC) and Permanent Building Committee (PBC), be authorized to establish a temporary, independent Financial Accountability and Transparency Committee for the new LHS building project, composed of volunteer Lexington residents with relevant expertise in construction finance, auditing, public procurement, or large-scale construction project delivery.

This Committee would serve as a resident-focused body, centering the best interests of the Town residents in its actions, with care and good faith.

This Committee is intended to function as a communication, as well as a learning mechanism for the town people, not as a decision-making body, and not as a replacement for any existing Town committee or staff responsibility.

The purpose of this Committee shall be to periodically engage with LHS Building project finances and expenditures, within the town and macro financial context, and then provide timely:

(a) easy to understand, accessible, frequent and periodic communications to all Lexington residents explaining expenditures, financial control procedures and their impact, financial tradeoffs, progress towards timelines, any impending issues, interesting facts, trends, town debt levels, etc. as regular status reports.

(b) non-binding, advice on project expenditures and progress to town committees and staff.

Explain the current state

Show the different theories of change explored and researched (a) have new committee review payment streams (b) have committee focus on contingencies and non eligible costs © have committee focus on communication

Add payment workflow explanation doc link here

Add links to doc explaining those

Add links